Fire, flood, power outage, cyber breach or even simple human error can all result in the loss of valuable data which could see your business grind to a halt.

When it comes to a catastrophic event like this, prevention is by far the better option. Taking steps in advance – long before a disaster happens – is the best way to recover from a data loss.

Many people can, quite understandably, get caught up in the mindset of ‘it won’t happen to me’.

Unfortunately, it might. As such, it makes sense to take precautions now so that, in the problematic situation where you could suffer a data loss, you’re ready for it.

This article will guide you through how to prepare for a data loss and how doing so makes a recovery easier and the loss much less impactful.

Minimising the risk and impact in advance

Anyone and everyone operating a small business carries the potential risk of data loss. Your computers and networks hold personal, financial and legal information and software for communications and logistics.

Without this data, your business can no longer function. Thus, getting it back – or at least as much of it as possible – is critical for its survival.

Data could be lost through a disaster – such as a fire, flood or system malfunction – negligence, or illegal data theft or malware.

Keeping regular backups with secure and easy-to-access solutions means that, should one of these events happen, you’ll be able to get back up and running quickly.

Preparation is key.

Is data retrievable without backups?

There are a few techniques you could try to recover some data if you didn’t have a disaster recovery plan in place.

For example, take the hard drive from the compromised computer and insert it into another one to see if any of the files are readable.

If this fails, you could also try some data recovery tools. Sadly, most data are likely to be irretrievable.

As mentioned, the key here is prevention. Unfortunately, if a disaster affects your data storage device and you don’t have backups, it’ll probably be permanently damaged.

Different types of backup solutions

Nowadays, the best option for backing up data is a hybrid solution. This is the most secure and generally requires the least maintenance (as they are often managed by a DRaaS company on your behalf).

Hybrid systems tend to come with a relatively high start-up cost, though. As such, many small businesses opt for the next best thing, a cloud-based solution.

There are many different cloud or hybrid backup systems out there. Here at BCDR, we are specialists in StorageCraft products, unmatched across the UK. In our opinion, it’s the best out there for minimising downtime and, in turn, reducing the costs your business might suffer.

What steps should be taken after a data loss/breach?

After a data breach, the expression ‘time is money’ really comes into play. The faster you can get back up and running, the better.

Your first step would be to ensure your local device – whether it’s a computer, laptop, notebook or tablet – isn’t compromised. If so, the data might not be able to be redownloaded, and you’ll need to either get it repaired or purchase a new one.

After this, reconnect the device to the internet and start the recovery process through your data backup program and account. Depending on the size of your system, this might take a few hours.

The data will recover from its most recent backup, highlighting the need for regular uploads.

How can BCDR Solutions help?

At BCDR, we offer several services focusing on data backups and disaster recovery (DRaaS), both on-site and off-site, with cloud and hybrid solutions available.

We look after your data and regularly monitor its condition. This means you don’t have to employ an IT department, decreasing your business’s financial strain and manpower requirement. As you go about your day-to-day work, we’ll keep an eye on your data backups remotely, ensuring there aren’t any problems.

If a disaster strikes, we’ll be ready to get your systems running again in no time.

At BCDR, our service prioritises decreasing your business’ downtime and removing the hassle of data management and security, giving you one less thing to worry about.

If you have any further questions or would like assistance with implementing a data backup/disaster recovery plan, you can get in touch with us through email – james@bcdr.co.uk – or call 01386 898324.